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Scheduled jobs

Learn about scheduled jobs in Actioner and how to configure them.


Overview

Jobs in Actioner enable you to automate your tasks and manage work that occurs one-time or occurs repetitively. Every job in Actioner triggers a workflow that to be run once at the selected date and time or to be run on a recurring basis.

One-time tasks are refered as Scheduled jobs. They are the workflows that are run only once at the date and time you specified. You can use them to remind important deadlines to your team.

Setting a job on a schedule eliminates the need to remember to run a workflow at a specific date. You can use them as reminders about deadlines in advance, such as a yearly reminder to run annual reports a few weeks before the end of the fiscal year or a quarterly reminder to write your reviews. You can also add scheduled jobs to remind to log your records 2 hours after finishing your client meetings.

Example use cases

  • Send a reminder to the marketing team in Slack to review and approve the final draft of the upcoming campaign before the submission deadline.
  • Schedule a job to notify the sales team in Slack about an upcoming product training session and provide them with the necessary materials and registration details.
  • Notify the engineering team in Slack about a scheduled server maintenance window and provide them with the necessary instructions and precautions.
  • Schedule a job to send a reminder to the project management channel in Slack about the upcoming client meeting and share the agenda and relevant project updates.
  • Notify the customer support team in Slack about an important bug fix release and share the release notes and instructions for testing.
  • Schedule a job to remind the product team in Slack to review and provide feedback on the wireframes and design prototypes before the UI/UX finalization deadline.
  • Send a reminder in Slack to all team members to complete a mandatory training course on diversity and inclusion before the end of the month.
  • Remind reviewers about stale pull requests that have been awaiting action for over a week, prompting them to merge or close the PR.

Job nodes

You can use job nodes to create, update or delete your scheduled tasks.

  • Save scheduled job allows you to create a new scheduled job in your app, or update the existing ones with the matching job ID.

  • Delete job allows you to delete a scheduled job with the matching job ID.

Actioner jobs integration

You can use actions from Actioner Jobs integration to create, update or delete your scheduled tasks.

  • Save a scheduled job allows you to create a new scheduled job in your app, or update the existing ones with the matching job ID.

  • Delete a scheduled job allows you to delete a scheduled job with the matching job ID.

Creating a scheduled job

  1. Go to Jobs page of your app and then switch to Scheduled jobs tab.

  2. Click + Add scheduled job.

    Add scheduled job

  3. Provide a name for your job.

  4. Fill out Scheduled time fields. Select the date, the time and the timezone that your job will run.

    Scheduled time fields

    Timezone selection

    Your job will be run on the selected date and time according to the selected timezone. By default, your browser's timezone is selected.

  1. Select the workflow that your job will execute. Note that, you can select a workflow from your app.

  2. When a target workflow is selected, its inputs open up on. Provide the values for the inputs that the target workflow will be executed with.

  3. Once all is set, click Add to create your job.